Sloan-Swartz Centers 2012 Annual Meeting

Conference Details

On Campus Housing

On campus apartments will be provided for all Fellow/ Postdoc/ Predoc attendees. Room reservations have been made on behalf of the attendees. Each attendee will have his or her own room. Linens and bath towels will be provided. There is no TV in the apartment. There is a full kitchen, but utensils will not be provided.

Marshall College Apartments, building G and J are the provided apartments. You can access an interactive map by searching for “Marshall College Apartment G” here: https://act.ucsd.edu/maps/. In the map below, buildings G and J are circled in red. The meeting location SDSC is marked by a red rectangle.

Check In

Check in will be from 8:00am to 2:00pm on Wednesday, 6/27/12. The location of the check in desk is a different location than the apartments attendees will be staying in. In the map above, the check in location is the purple symbol.

The check in location is:
ERC Conference Service Center
Campus Building: Student Activities Center
858-534-1142

There will be directional signage provided to the ERC Conference Service Center

If you are being dropped off by a taxi please give them the following directions:

1. Take 5 north
2. Exit La Jolla Village Drive
3. Turn Left onto La Jolla Village Drive
4. Continue onto N. Torrey Pines Road
5. Turn Right onto Pangea Drive
6. Make the first Left onto Scholars Drive North
7. Drop off at the bus stop

Note: The ERC Conference Service Center will also be open 24 hours a day, if assistance is ever needed.

Meals

All meals during the meeting, will be provided and served at the meeting. However, if attendees are checking out on Saturday, 6/30/12, the following meals will be provided at the on-campus cafeteria, Café Ventanas.

Dinner on 6/29/12
Breakfast on 6/30/12

Café Ventanas is marked by the red icon in the map below.

Parking information

If attendees have a car that needs to be parked on campus, please request a “Housed On-Campus” permit during the check in process. They will be available for all attendees staying on campus. These permits are ONLY available for yellow “S” spaces. 

The closest parking structures available are the Pangea Parking Structure on the corner of Pangea Drive and Scholars Drive North.

Internet

Internet access is included in your conference stay. Each person will have an Ethernet jack in their room, and should bring an Ethernet cable to connect to the Internet. Wireless will be available in most of the housing areas, but is not the primary network. Once you open a browser you will directed to a ResNet website for Conference Guests where you can register to use the residential network (ResNet). For wireless internet access on the main campus, you will be able to use similar authentication methods for the UCSD-GUEST wireless network. For any questions about or problems with the network, please call ResNet at 858-534-2267. Additional information can be found on the ResNet website at http://resnet.ucsd.edu/conf

Lost Key Charges

Each attendee is responsible for his or her own key(s) to the on campus apartment provided. If any key is lost, attendee will be billed directly for replacement charges. Keys and/or access cards are not returned at time of check-out will be considered lost and lock change procedures will begin immediately.

Replacement Key Charge:  $145.00

Lost & Found

Upon check-out, all lost and found items will be held at the Conference Service Center for one (1) week. After one (1) week, the items will be sent to the UC SAN DIEGO Police Department (unless prior arrangements have been made with Conference Services Coordinator). The Lost and Found phone number is 858.534.4361

Check Out

Check out is at 11:00am on Saturday, 6/30/12. The location of the check in desk is a different location than the apartments attendees will be staying in.

The check in location is:
ERC Conference Service Center
Campus Building: Student Activities Center
858-534-1142

Estancia Hotel

Senior members will be staying at the Estancia Hotel & Spa. Reservations will be made on behalf of the attendees.  

Check in is at 3:00pm on Wednesday, 6/27/12. Early check in has been requested for the group, and will likely be available. If early check in is not available, there will be luggage storage available at the hotel, and at SDSC (the meeting location).  The meeting will begin promptly at 1:30pm. There will be a shuttle pick up at Estancia at 1:00pm.

Check out is at noon. Any attendee wishing special consideration for late checkout should inquire at the front desk on the day of departure. If you are checking out on Friday, 6/29/12, please check out from the hotel before you depart for the meeting  and bring your luggage to meeting. There will be luggage storage available at SDSC on 6/29/12.

Estancia Address: 9700 N. Torrey Pines Road, La Jolla, CA 92037
Phone: 858-550-1000

Website: http://www.estancialajolla.com/

Internet

• If you have an account on eduroam, select eduroam encrypted wireless, and use your eduroam credentials, including the @institution portion.
• The UCSD-GUEST wireless network is for all UCSD visitors and guests, and is an unencrypted service requiring daily user registration.
  • Select UCSD-GUEST, open your web browser, then enter your email address.
  • It may take up to three minutes to connect to the network.
  • You will need to register for UCSD-GUEST in this manner daily.

For more detailed information and troubleshooting, see the following site:
http://blink.ucsd.edu/technology/network/connections/wireless/guest.html

Shuttles

There will be shuttles provided from Estancia to and from the Meeting at SDSC. The shuttle schedule is as follows. The schedule is approximated and may change due to traffic, etc.

Schedule

Please note that if you are a local attendee with a car, you should drive to the Birch Aquarium. The Shuttle will transfer attendees from the Aquarium to the Estancia at the end of the evening reception, but will not go back to SDSC.

Printed Materials

Agenda [PDF]

Poster List [PDF]

Poster Instructions [PDF]

More PDFs will be posted here when they become available.

Speaker Instructions

VGA connector

Speakers who will be presenting slides should bring their own laptop along with any necessary video adapter to provide a connection to a VGA (not DVI or HDMI) projector. If your laptop cannot provide a VGA output, either try to arrange to copy your presentation to a colleague’s computer, or contact us in advance so we provide details on how we can get your presentation loaded onto one of our laptops.

The SDSC Auditorium projectors prefer the screen to be sized at 1024x768 @ 60 Hz. Most computers will automatically set this resolution when the projector cable is attached. If anyone requires anything greater than this, the projector will also accept a resolution of 1280x800 @ 60 Hz, but anything besides these two screen configurations will results in a poor-quality image on the screen.

We will provide a laser pointer at the lectern. However, because we will be projecting onto multiple screens, for the benefit of the audience on the right, please try to remember to use your mouse pointer for pointing out items rather than the laser pointer, which would only benefit those sitting on the left.

Also, if your presentation contains movies or sound files, please remember to connect the audio cable that will be available at the lectern. It will be piped through the auditorium’s sound system along with the lavalier microphone that we will attach to you while you set up at the lectern.