Email

UC San Diego email accounts for staff and faculty are automatically set up within Office365.com. To access web mail, access https://outlook.office.com. Then use your email address and AD password to log in. You may be required to use Duo Two-Step Login.

You can forward incoming mail to another account, but be aware that Microsoft has agreements in place with the University of California to ensure the Office365 cloud is HIPAA and FERPA compliant.

How can I send encrypted emails?

Learn how to send encrypted emails from UC San Diego, including UC San Diego Health.

Encrypt your email

  1. Compose the message as usual in your email client. Attach any documents to the message that should be included.
  2. Include the phrase, secure: anywhere in the subject line of an email.

Example

Subject: secure: Very sensitive information

Note: Each message in a conversation you wish to encrypt must include the key phrase in the subject line.

encrypt2.png

Inform your recipient

There is a process to receiving an encrypted message. To the first time recipient, this may look suspicious and could be ignored. Before you send an encrypted message, notify your recipient of the coming message and send them these instructions.

For assistance, contact the ITS Service Desk, (858) 246-4357.

More information: http://blink.ucsd.edu/go/emailencryption

How can I forward Email to another account?

Log onto https://outlook.office.com using your UCSD email address and Active Directory password.

Click the gear icon to access settings.

Select Mail under Your app settings (near the bottom of the list).

Under Mail/Accounts, select Forwarding.

Click Start forwarding and type in your destination email address.

Click Save to start the mail forwarding.

How can I stop mail from going into my Junk Email folder?

Log onto https://outlook.office.com using your UCSD email address and Active Directory password.

Click the gear icon to access settings.

Select Mail under Your app settings (near the bottom of the list).

Under Mail/Accounts, select Block or Allow.

Click Don't move email to my Junk Email folder.

Click Save.