Printing

You must be on a UCSD network (ethernet, wireless, or VPN) before configuring our printers.

Printers are already configured on most SCCN desktops and workstations. If they are not, please contact the SCCN system administrator. If you have administrator privileges on your own desktops or personal devices, the information below is for you.

The SCCN printers are named

  • copying
  • coloring

The INC printers are named

  • inc-workcentre
  • inccolor

If you also need to install the INC printers, see the INC Handbook.

Be sure you have access to the network share in which the drivers are located before you begin the installation..

Open a file browser. In Windows, this is called File Explorer. On Mac, you need to use the Go menu to connect to the smb server.

Windows: \\sccn.ucsd.edu\software\Printing

Macintosh: smb://sccn.ucsd.edu/software/Printing

If prompted, use your SCCN username and password.

Leave the contents of that folder alone for now. Continue with your printer installation below.

Update the copying printer driver in Windows 10

This guide is for updating the printer driver for your previously configured printer named copying. If you do not have this printer defined, see below on how to set up the SCCN printers.

Run Printers & scanners from System settings.

Locate the printer named copying. If you do not have this printer listed, you may need to see the article below for setting up the printer named copying.

Click the Manage button.

Click the link named Printer properties.

Click the Advanced tab.

Click New Driver... to begin the process of replacing the print driver to support our new multifunction copier/printer.

NOTE: If the New Driver... button is grayed out, you need to click the General tab and click the button to elevate to administrator level so these items are available to you.

Click Have Disk....

Replace A:\ with this (copy and paste): \\sccn.ucsd.edu\software\Printing\copying\Windows\x2WCASX.inf.

Click OK.

Select Xerox WorkCentre 4250 PCL6.

Click Next..

Click Finish.

Don't get too excited, though. You are not finished!

Click OK. (Clicking Apply is not sufficient at this point.)

You should be back to the printer list. Under copying, click the link named "Printer properties".

Click the Advanced tab.

Click Printing Defaults....

In the Paper/Output tab, change 2-Sided Printing to 1-Sided Print.

Click the Advanced tab.

Change Job identification to Disable Job ID.

Change TrueType Font to Download as Softfont.

Click OK.

You are now done. Close all remaining settings windows. You should be able to print without any problems to the SCCN multifunction copier/printer.

Install copying on Windows 10

Run Printers & scanners from System settings.

Click Add a printer or scanner.

Scroll down to click The printer that I want isn't listed.

Select Add a printer using a TCP/IP address or hostname.

Click Next.

Set the following:

Pop up Device type: TCP/IP Device.

Hostname or IP address: copying.ucsd.edu.

Port name: copying.ucsd.edu.

Uncheck Query the printer and automatically select the driver to use.

Click Next.

Click Have Disk....

Replace A:\ with this (copy and paste): \\sccn.ucsd.edu\software\Printing\copying\Windows\x2WCASX.inf.

Click OK.

Type printer name: copying.

Click Next.

Check Do not share this printer.

Click Next.

Click Finish.

Select the printer: copying.

Click Manage.

Click Printer properties.

Click the Advanced tab.

Click Printing Defaults....

In the Paper/Output tab, change 2-Sided Printing to 1-Sided Print.

Click the Advanced tab.

Change Job identification to Disable Job ID.

Change TrueType Font to Download as Softfont.

Click OK.

You are now done. Close all remaining settings windows. You should be able to print without any problems to the SCCN multifunction copier/printer.

Install coloring on Windows 10

Run Printers & scanners from System settings.

Click Add printers & scanners..

Scroll down to click The printer that I want isn't listed..

Select Add a printer using a TCP/IP address or hostname.

Click Next.

Set the following:

Pop up Device type: TCP/IP Device.

Hostname or IP address: coloring.ucsd.edu.

Port name: coloring.ucsd.edu.

Click Next.

Click Have Disk....

Replace A:\ with this (copy and paste): \\sccn.ucsd.edu\software\Printing\coloring\Windows\64-bit\hpc4520u.inf.

Type

Printer name: coloring.

Click Next.

Uncheck Set as the default printer.

Click Finish.

Install copying on Macintosh

WARNING. These instructions are untested. The link below is correct for downloading the printer driver. The step-by-step guide may be incorrect and misleading. USE AT YOUR OWN RISK.

Download the macOS Print and Scan Driver Installer from Xerox.

Double-click the dmg file to access the installer.

Double-click the driver installer. Click Continue and Agree to the license agreement in the following screens.

Finally, click Install.

Click the second icon to access the printer directly.

Enter the network name copying.ucsd.edu.

Select Xerox WorkCentre 5135 in the pop-up menu.

Click Continue.

Uncheck Print Test Page.

Click Continue

Click Close.

Click the default Move to Trash button.

To disable the banner page, make sure you access the Advanced Xerox Features as shown here and select Disable Job ID from the Job Identification pop-up menu.

Install coloring on Macintosh

This printer will automatically select the correct print driver as long as the computer can access the printer. Make sure you are on the UCSD network (direct or VPN) when setting up this printer. Otherwise, choose "HP Color LaserJet CP4020-CP4520 Series" for the driver. If this is not available in the printer list, download and use the PPD (above).

Open your Print & Fax System Preference panel.

PPD (only if necessary): coloring.ppd

Click + to add a new printer.

Protocol: HP JetDirect

IP Address: coloring.ucsd.edu

Name: coloring

Posters

Where is the poster printer located?

On the main campus, 1313 Applied Physics & Mathematics building, also known as the Academic Computing Services Help Desk.

How long does it take to print a poster?

Print time varies depending on supplies and demand, and can take as long as 48 hours.

How do I pay?

You don't. The SCCN lab will pay for your poster. However, because of this, it is highly recommended that you avoid using full color backgrounds for your poster because the price increases with ink usage.

Ink

Ink costs $0.75 per square foot for each of the four primary colors used in the printing process:  cyan, magenta, yellow, and black. 

Gloss paper mixes cyan, magenta, and yellow to make a black color. Ink will cost more for gloss than other papers.

Paper

Paper type and size are defined by the remote printing queue name selected. Pricing is based on the cost of one linear foot of paper.

Type

Queue Name

Cost per linear foot

36"
42"
Preview Queue cplot1_np cplot1_np42 N/A
Draft Inkjet cplot1 N/A $0.50
Heavyweight Coated cplot1_co36 cplot1_co42 $1.00
Semi-Gloss Photo cplot1_sg36 cplot1_sg42 $3.00
High-Gloss Photo cplot1_hg36 cplot1_hg42 $3.00

Protective Mailing Tubes

Cardboard mailing tubes are available at pickup for $4.00 per tube. You can also bring your own tube.

How do I start designing a poster?

Use your favorite program that can handle large paper sizes. This includes Powerpoint, Illustrator, InDesign and Pages. Paper rolls for this printer are either 36 or 42 inches wide, so it is recommended that one of your poster dimensions is set to one of these values. Set your document size in advance before placing any elements on the page to avoid scaling and spacing issues. Also, it is recommended not to place elements, especially text, near the edge of the poster (1/2 inch or so), because the printable area is smaller than the actual paper size, typical for most printers..

How do I print to this printer?

At the moment, you cannot print directly, because there is a dedicated printing account with restricted access. The recommendation is to save/export the poster as a PDF and send it to the SCCN sysadmin team, and they will handle it from there.

Start from your saved file. Then "Save As..." and choose the PDF file type. Do not use any "Print" or "Print to PDF" methods. That will result in a PDF that will not be usable on the large-format printer. IMPORTANT: At this point, if you are going to make any additional edits or changes to your poster, close the poster file after saving it as PDF, and re-open your original file. This will ensure that additional changes get saved back to your original poster file and not the newly created PDF.

Please send the PDF and the following information to the SCCN sysadmin team:

  1. The preferred poster dimensions (if not the actual poster dimensions). Remember, one of the dimensions must be 36 or 42 inches. Otherwise, you will need to manually cut the paper down to size. If you require a specific size that is not 36 or 42 inches, make it clear in your request.
  2. Specify the paper type: heavyweight coated, semi-gloss or high-gloss. We recommend semi-gloss because the coated is a little too flat, and the glossy is a little too reflective in most artifically lighted environements. There are examples of each of these throughout the SCCN lab.

Where do I pick up the poster?

  1. You will be updated on the printing status by the SCCN sysadmin team.
  2. You can also check on your print job's status using the Poster Printing Queue Check.
  3. After being contacted or confirming that your poster has been printed, you can pick up your poster at the Academic Computing Services Help Desk.

Hours

    • Monday–Friday: 8:00 a.m. - 4:30 p.m.
    • Saturday–Sunday: Pickups available by appointment by calling (858) 534-3261